As a law office, we collect, use and disclose information on a daily basis in order to render our services. Confidentiality is important to us, as privilege and secrecy are at the heart of the lawyer-client relationship. We use all information, especially personal information, in accordance with the highest ethical standards.

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By providing personal information to us (whether via our website or by email, in person or over the phone), you agree to the processing set out in this Privacy Policy as well as authorize AIMMS Law Professional Corporation, its third parties and service providers to process your personal information for purposes set out below.

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This Privacy Policy does not apply to, and AIMMS Law Professional Corporation is not responsible for, any third-party websites which may be accessible through links from this website. If you follow a link to any of these third-party websites, they will have their own privacy policies and you will need to check these policies before you submit any personal information to such third-party websites.

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Personal and/or private information that we collect includes:

• ​Contact information;

• Financial information (Including source of funds);

• Information relating to a client’s legal issues;

• Information about others collected in the course of representing a client, such as a client’s employees, agents, and/or other parties to a transaction or lawsuit, or witnesses;

• Information regarding visitors to our office(s) and/or website; and

• Information that you have consented to us collecting, or information that we are otherwise permitted by law to collect.

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How Do We Collect Your Personal Information?

We collect your personal information only by lawful and fair means and only with your consent or as required or permitted by law. Whenever possible and appropriate, we collect your personal information from you directly or from persons whom you have requested to provide us with information. Sometimes we may collect information about you from other sources such as financial institutions, insurance companies, real estate agents in a property transaction, witnesses in litigation matters, other parties involved in your transaction or file, government agencies or registries, employers (if we are acting for you at your employer’s request), accountants or other professional advisors, and credit bureaus.

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How Do We Use Your Information?

We may use your personal information for the following purposes:

• To provide legal and related services;

• To conduct conflict searches, in order to determine if we can represent you;

• To assess client eligibility for credit;

• To administer client accounts;

• To fulfill our legal and professional obligations, including client identification and verification rules and other requirements of applicable provincial law societies;

• To manage our business, including fulfilling contractual obligations and auditing our operations;

• To detect and prevent negligence, fraud and theft;

• To evaluate client satisfaction; and

• For security and emergency purposes (for visitors to our office).

 

                               Disclosure of Your Personal Information

Subject to our professional obligations of confidentiality, AIMMS Law Professional Corporation will only disclose your personal information for purposes related to its providing services to you, or with your express consent, or if required or authorized by law. For example, we may disclose your information:

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• When disclosure to third parties assists us in providing you the legal services that you have requested, including engaging expert witnesses, retaining other law firms;

• At your request and providing information to lenders in real estate mortgage transactions;

• As necessary to collect outstanding accounts or to assess eligibility for credit;

• As necessary to comply with court orders, regulatory rules (including the Rules of the Law Society of Ontario) or to satisfy our insurance requirements; and

• When we reasonably believe that a third party requesting your personal information is your agent.
   

    Consent

We may obtain your consent to our collection, use and disclosure of your personal information either expressly, for stated purposes, or impliedly when the purposes are indicated by the relevant circumstances or follow logically from other stated purposes. By providing us with personal information, you consent to the collection, use and disclosure of information relating to providing our services, managing our relationship with you, administering our business and as permitted or required by law, in accordance with this Privacy Policy.

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We will seek your consent as required by law before using personal information for any purpose beyond the scope of your original consent. You may withdraw your consent at any time, subject to legal and contractual restrictions and reasonable notice. Please note, however, that withdrawing consent may affect our ability to serve you and maintain our relationship.

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For example, if you no longer wish to receive our publications or receive information about our services, including by email, please send an e-mail message to: support@aimmslaw.ca, or contact us by telephone at (416) 475-1067. 

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    Updating Information

Since we may use your information to provide legal services to you, it is important that the information be accurate and up to date. Please inform us if any of your information changes so that we can make any necessary changes.

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             Security of Your Personal Information

Please note that no method of transmitting or storing information is completely secure. While we take appropriate measures to protect your personal information, there is always a risk that it may be lost, intercepted or misused. We may exchange electronic versions of documents and e-mails with you using commercially available software that is vulnerable to attack by viruses and other destructive electronic programs. We cannot guarantee that all communications and documents sent via e-mail will always be received, or that such communications and documents will always be virus free. We make no warranty with respect to the integrity of any electronic communications between us and you or with respect to the security of any such communication and you consent to our exchange of electronic communications, including confidential documents, unencrypted.

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           Storage of Your Personal Information

Your personal information is stored on servers and/or computers controlled by AIMMS Law Professional Corporation. It may also be stored at the office(s) of our service providers, including service providers of client management software, or document management software used by AIMMS Law Professional Corporation for rendering services and storing client information/documents. 

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 Information Transferred to Service Providers

When we transfer your personal information to a third party to provide administrative and other services, we use appropriate measures to ensure that the third party will only use your personal information to perform the services we have specified. The nature of some client matters, in rare instances, may require us to use administrative service providers who may be located in the United States or elsewhere outside of Canada. Accordingly, your personal information may be transferred outside of Canada and if so, will be subject to the legal requirements of the applicable foreign jurisdictions, including local requirements to disclose information to courts, law enforcement and national security authorities. 

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            Access to Your Personal Information

You may ask for access to any information that we hold about you. You also may ask how we collected the information, how we are using it, and to whom we have disclosed it. Your request for access must be in writing, and should be sent to support@aimmslaw.ca, or by leaving a written request at our office. We will acknowledge your request in writing. We may request that you provide us with information to allow us to confirm your identity before providing you with the information that you have requested. Access will generally be provided free of charge; however, if you request that information be copied or transmitted, we may charge a reasonable fee. We will notify you of the amount of the charge in advance, and provide you with an opportunity to withdraw your request. We will provide you with access to your information within 30 days of our receipt of your request, or provide written notice that additional time is required to comply with your request.

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In certain circumstances we may be unable to provide access to some or all of the information that we hold about you. If we are unable or not permitted by law to provide you with access, we will provide you with an explanation and indicate further steps which are available to you.​​
 

Retention of your personal information

We only retain your personal data for as long as necessary to fulfill the purposes identified in this Privacy Policy or as long as required for our legal or business purposes.

 

                                        Additional data subject rights

In addition to the rights described above under “Access to Your Personal Information”, you may in some cases ask us to delete your personal data. You can also object to certain personal data about you being processed and request that processing of your personal data be limited. Please note that the limitation or deletion of your personal data may mean we will be unable to provide the services described above. You also have the right to receive your personal data in a machine-readable format and have the data transferred to another party responsible for data processing. 

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       Changes to this Privacy Policy

We regularly review our privacy policies and procedures. Therefore, we may amend this Privacy Policy from time to time. The most current version of our Privacy Policy will be posted on our website at https://www.aimmslaw.ca/privacy-policy. Regardless of any changes we make to our Privacy Policy, we will only use your personal information in accordance with the version of the Privacy Policy in place at the time you provided your information, or as otherwise required or permitted by law, unless you have given your express consent for us to do otherwise.

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Questions or Concerns

If you have any questions or concerns or wish to obtain further information about our personal information policies and procedures, or if you wish to access your personal information or change any consent regarding our use or disclosure of your personal information, please contact us at support@aimmslaw.ca, and we will get back to you as soon as practicable. We will treat all privacy concerns seriously. We will investigate any concern and seek to resolve it within a reasonable time.